TL;DR
A smart IT procurement strategy is more than just buying tech. It's about making smart choices that benefit your employees, your budget, and your entire business.
Here are 4 reasons why a smart IT Procurement strategy matters:
- Empower your team: Let them have a say in what tools they use, and see productivity rise.
- Save you money: Optimize spending, minimize waste, and maximize the lifespan of your devices.
- Keep your hardware safe: Applying strong security measures since purchase can protect your company from cyber threats.
- Build valuable partnerships: Working closely with suppliers can get you the best support, deals, and access to the latest technology.
Picture this: your company is growing at full speed, and your IT team is tasked with equipping employees with the tools they need to stay productive. Without a clear strategy, you end up with devices that don’t meet specific needs, causing inefficiencies, employee frustration, and wasted budgets.
This is where a smart IT procurement strategy becomes a game changer. It’s more than just buying technology – it’s about choosing the right tools, building strong partnerships, and ensuring every investment fuels your business goals.
In this post, we’ll dive into four compelling reasons why a smart IT procurement strategy isn’t just helpful but essential for driving business success.
1. Purchasing the right hardware can make your employees more efficient
A smart IT procurement strategy ensures that every employee has hardware tailored to their unique role. Developers need laptops with powerful processors, sales teams thrive with lightweight, portable devices that keep them connected during client meetings, and designers depend on high-resolution displays and advanced graphics capabilities to bring creative projects to life.
To get a glimpse of how hardware preferences vary from team to team, check our “2024's Most Popular Work Devices by Employee Profile” report.
What’s more, involving employees in choosing their own hardware not only ensures they have the tools they need but also makes them feel more valued and engaged. This empowerment translates into higher productivity and satisfaction, unlocking their full efficiency and potential.
For inspiration, learn how ZoCom managed to achieve 100% employee satisfaction with their hardware while keeping costs under control.
2. Smart Procurement leads to significant cost savings
Why spend more when you can spend smarter? Centralizing your IT procurement process eliminates inefficiencies like unused software licenses or outdated hardware while unlocking valuable insights if you’re connected to an Mobile Device Management (MDM) system. With these insights, you can monitor hardware performance – such as memory usage – to avoid overspending on unnecessary upgrades. Analyzing your employees' trends, like popular screen sizes or hardware preferences, also allows for smarter negotiations with suppliers, helping secure the best deals on frequently used devices.
Optimizing device lifecycles through strategies such as timely buyouts and take-back programs ensures that hardware is fully utilized before replacement, avoiding extra leasing costs.
The result? A procurement strategy that doesn't just reduce waste and spend, but ensures that every investment supports business growth and innovation.
3. Apply unified device policies to enhance IT security
A smart IT procurement strategy is essential for business success because it ensures security, compliance, and efficient asset management.
By aligning every device with security standards like ISO 27001 and NIST, organizations can achieve better compliance and asset utilization. Centralized management systems help maintain up-to-date inventories, assign ownership, and enforce consistent security controls, reducing exposure to risks and ensuring proper device maintenance throughout their lifecycle.
Embedding security into procurement safeguards your business while empowering your team to work with confidence, knowing their tools are secure and compliant.
4. Strengthening vendor relationships for innovation
Strategic IT procurement fosters long-term, mutually beneficial relationships with suppliers, transforming simple transactions into collaborative partnerships. Understanding your supplier situation – such as lead times from oder to delivery – allows you to plan effectively and reduce disruptions.
If you use an ITAM software that is integrated with your MDM system (for example, Velory), you can leverage device lifecycle data through integrations with MDM tools, enabling accurate forecasting of your needs long before contracts end to ensure a smooth procurement process.
Learn more about the benefits of combining ITAM and MDM data.
Moreover, collaborating with vendors can give you access to early hardware releases and tailored solutions, and can ensure that your company receives the support that is aligned with your operational needs. These strong relationships drive innovation, streamline operations, and position your business to stay ahead in a competitive landscape.
Velory: Your partner in building a smarter IT ecosystem
At Velory, we believe IT procurement should do more than just meet your needs – it should empower your business. Our platform simplifies IT lifecycle management, from selecting and procuring devices to simplifying end-of-life management.
By integrating suppliers, financing, and HR systems, Velory streamlines workflows and provides a unified approach to managing your IT assets. With insights and tools that optimize every step of the lifecycle, we help you focus on what matters most: growth.
Let Velory turn your IT ecosystem into a strategic advantage. Together, we can create a future where technology works seamlessly for you! 🚀
